Open Enrollment 2025 - Destination Benefits
About Open Enrollment:
When is it: November 12th - 22nd, 2024
What is it: Open Enrollment (OE) is the brief period you can make decisions about your insurance coverage for the coming plan year.
This is the only time you get to enroll in, drop, or change insurance coverage during the plan year without a qualifying life event. Every single employee must complete Open Enrollment, whether or not they are enrolling in any of the benefit offerings.
***Check back here throughout OE for Important Messages and Updates***
Things to Know
There are prizes!!
Prizes and how to win:
This year for Open Enrollment participation we are giving away:
- 20 Open Enrollment Recognize Badges worth 20 points each!
- 50 Open Enrollment Recognize Badges worth 5 points each plus Mystery Prizes each week!
- 2 PTO Days - 2 people will win 1 PTO Day which will be added to their 2025 PTO Bank
- 4 medical benefit premiums paid by Visions FCU! - 4 people will win a chance to have 1 of their medical premiums paid for in 2025 by Visions
Participate in Open Enrollment activities for #DestinationBenefits25 to be entered to win! The more you participate, the more entries you earn for the prize drawing.
***Here are our Week 4 winners for Open Enrollment Prizes! Thank you for your questions or suggestions that help improve access and information to others during Open Enrollment!***
Complete this passport for more chances to win prizes! Send completed passports to Jenn Gelinger at jgelinger@visionsfcu.org
FAQs
Question –
I'm completing my Open Enrollment through UKG and notice that my 401k, Denim Day, Travelers, United Way, America’s Credit Union PAC, and Supplemental Insurances don't show under the "New Benefits" column - do I need to do anything to keep these benefits?
Answer –
Only benefits you elect during Open Enrollment will show under the “New Benefits” column in the Open Enrollment module. Don't worry, though! Unlisted elections will continue until you elect otherwise.
To update these deductions:
- 401k - visit www.empowermyretirement.com
- Denim Day - complete the "I want to change my denim days election" Life Event in UKG
- Travelers - contact PRL
- United Way - watch out for upcoming information about the next United Way campaign
- America’s Credit Union PAC - Find instructions on the Advocacy page on the Intranet (https://intranet/advocacy/)
- Supplemental Insurances - contact Jenn Gelinger in the HR department for instructions
How to Enroll
***Available November 12th - 22nd***
Access UKG from the Visions Intranet to view and complete your 2025 benefit enrollment.
For additional guidance, you can view the BAI "How to Enroll" Course beginning on 11/5/2024.
Qualifying Life Events Explained
What are the scenarios for a Qualifying Life Event that allow you to make changes outside of Open Enrollment?
Qualifying Life Events are:
- Marital Event (marriage, divorce)
Examples:
- You have recently gotten married and choose to enroll your spouse in your coverage at Visions
- You have recently gotten married and choose to enroll in your spouse's coverage
- You have recently gotten divorced and choose to enroll in your own coverage at Visions
- You have recently gotten divorced and choose to unenroll your ex-spouse from your coverage at Visions
- Birth or Adoption of Child
- Loss of Other Coverage
Examples:
- Turning 26 and aging off of a parent's insurance plan
- Enrollment in a spouse's coverage which has ended due to a job change or change in benefit offerings
- Enrollment in a state health plan which has ended due to a change in eligibility
- Enrollment in Other Coverage
Examples:
- A spouse has changed jobs or otherwise been offered a benefit plan in which you are newly enrolled
- You or a dependent on your plan have become eligible for a state health plan and have recently enrolled
Important time limit: You have 30 days from the date of a Qualifying Life Event to make changes to your benefits. The changes you make as a result of your Qualifying Life Event will remain in place until December 31 unless you have another Qualifying Life Event.
Need to make a change due to a Qualifying Life Event? Provide the required documentation to HRPayrollBenefits@visionsfcu.org and take action in UKG > Myself > Life Events > I have a qualifying life event
Benefit Eligibility
Question –
Who can I cover on my plans? Can same sex partners or elderly parents who depend on you be added?
Answer –
Those who can be covered on your medical, dental, vision, and supplemental insurance include your spouse and children (to age 26)
You and your spouse must be legally married for your spouse to maintain coverage under your policy. We cover dependent children through the end of the month in which they turn 26.
Medical - Help choosing a Plan
Use Plan Advisor to help select the Medical Plan that works best for you and your family.
***Plan Advisor has now been updated using 2025 premiums***
Resources
Bi-Weekly Plan Rates
- What are the 2025 premiums?
FAQs - Medical
Q - Who can I cover on my plans? Can same sex partners or elderly parents who depend on you be added?
A- Those who can be covered on your medical, dental, vision, and supplemental insurance include your spouse and children (to age 26)
You and your spouse must be legally married for your spouse to maintain coverage under your policy. We cover dependent children through the end of the month in which they turn 26.
Q- I am considering transitioning from the Copay Plan to the High Deductible Plan, but I have a Health Care FSA. What will happen to those funds?
A- The funds in your Health Care Flexible Spending Account (FSA) will roll over (subject to the annual IRS roll over maximum) to a Limited Purpose Flexible Spending Account (LFSA) in the following plan year and will be available to use on dental and vision expenses only.
HSA / FSA
Beginning 1/1/2025, Visions will be using EBC as our vendor for HSA and FSA accounts. Below you will information to help you register with EBC and to learn more about these accounts.
FAQs - HSA / FSA
Question-
I have investments with my HSA at HSA Bank. Since we are moving to EBC in 2025, is there anything I need to do with my investments prior to the transfer?
Answer-
Yes, you do need to take action, and investments need to be cashed out/liquidated by 1/27/25.
Please follow the steps below to ensure this is completed ( more information will be provided in the weeks ahead) -
- Log into your investment platform and liquidate all funds tied up (not in cash) so that they are available to transfer.
- Once the funds are in the investment cash account, a transfer can be made to move the funds into the HSA Bank account from the investment cash account.
- There is no daily transfer limit.
- After the transfer to the HSA Account is complete and your brokerage account is at a $0.00 balance, please call HSA Bank to close your brokerage account.
- HSA Bank Client Assistance Center: (800) 357-6246, Open 24/7
Question –
I am considering transitioning from the Copay Plan to the High Deductible Plan, but I have a Health Care FSA. What will happen to those funds?
Answer –
The funds in your Health Care Flexible Spending Account (FSA) will roll over (subject to the annual IRS roll over maximum) to a Limited Purpose Flexible Spending Account (LFSA) in the following plan year and will be available to use on dental and vision expenses only.
Question –
How much does Visions contribute to the HSA?
Answer –
For employees on the High Deductible Health Plan, Visions contributes to a Health Savings Account on the following schedule:
**This chart shows prorated amounts for the Initial Employer Contribution per hire date for New Hires
Question –
What is a Health Savings Account (HSA) and why is it so awesome??
Answer –
The Health Savings Account (HSA) is a tax-advantaged employer and employee funded account for employees on our High Deductible Health Plan that has several advantages:
- Funds in the account belong to the employee - if you leave employment or retire, the account goes with you
- Funds roll over year to year, accumulate, and can be invested
- You can contribute to the IRS maximum is met between employer and employee contributions
- Funds can be used for any IRS-Qualified medical expense, including medical, dental, and vision expenses
- You do not need to provide documentation to the vendor when you use the account
- You'll want to keep your receipts for your records, but you do not need to submit them anywhere when you use the account
Question –
If I can use my HSA for all the expenses I currently pay with my Standard FSA (medical/dental), & if I don’t plan to make the maximum allowed contributions, does it benefit me to contribute to a Limited Purpose FSA (dental/vision) in 2025?
Answer –
Employees will receive the most benefit by contributing funds to their Health Savings Account, which will earn an employer match, roll over year to year, and accumulate interest.
Typically, contributing additional funds to a Limited Purpose FSA benefits an employee in the following situations:
- The employee looking to max out their HSA and then have access to additional pre-tax funds for planned dental and vision expenses during the plan year
- The employee is looking to have the full amount they are set to contribute over the entire year available up front for use on 1/1 of the plan year
Question –
If I was looking to save money for my child's braces and I am on the High Deductible Health Plan, where would I want to add those funds? The HSA or the Limited Purpose FSA?
Answer –
Both plans have advantages, so there's no one-size-fits-all answer here. It depends on how much money you're looking to save for your child's braces, when the expenses for the braces are going to be incurred, and how much money you know you're going to spend in the plan year.
The Limited Purpose FSA funds must be used for services incurred in the same plan year they were contributed. So, if your child is getting braces put on in 2024 and you know you'll be paying for the cost of those services in 2025, the Limited Purpose FSA could be a good option. If you elect the Limited Purpose FSA, you will lock into the amount you're contributing per pay for the entire plan year during Open Enrollment and will be unable to update it without a qualifying life event.
If your child already has braces and/or there are ongoing costs from services incurred over the course of multiple years, the HSA may be a better option. You'll receive the initial employer deposit plus the employer match on your contributions, and you'll be able to change the amount you contribute per pay whenever you'd like.
Alternately, if your goal is to grow your HSA balance as much as possible and you are planning to contribute to your HSA until you have reached the IRS maximum between employer and employee contributions ($4,300 Single or $8,550 2-Person/Family), you can contribute additional funds into the Limited Purpose FSA to the IRS maximum (projected 2025 limit $3,300) if you know you're going to be spending them.
Ultimately, it comes down to making a choice that works for each individual's set of circumstances.
Question –
Do all the HSA funds get deposited up front in the beginning of 2025, or does it build throughout the year with payroll deposits?
Answer –
Funds are deposited in two phases.
- Phase 1: Initial Deposit
- In the beginning of the year, accounts for employees electing HDHP coverage will be funded with $675 for Single coverage and $1,350 for 2-Person/Family coverage.
- Phase 2: Matching
- An employee can earn an additional $225 or $450 contribution from VFCU by contributing their own funds pre-tax through payroll. VFCU will match employee contributions dollar for dollar until VFCU has contributed a total of $900 for Single coverage and $1,800 for 2-Person/Family coverage.
Employees can contribute their own funds through payroll up to the IRS maximum. Employees can change their contribution amounts at any point in the year - they do not need to contribute the same amount each pay period or for the entire year.
Funds are available for use in the HSA as they are deposited. Employees will have immediate access to the initial employer deposit, plus their own and matching funds as they are deposited.
Question –
What is an FSA's run out period?
Answer –
The run-out period is the amount of time you have to submit expenses incurred in the prior plan year after the plan year ends.
The funds in a Flexible Spending Account must be used within the same plan year they're contributed. For instance, if you have a $640 roll-over from a previous plan year and $2,000 in contributions in the current year, you have $2,640 to spend on eligible expenses between January 1 and December 31 of the plan year. Then, you've got the plan's run out period - January 1 to March 31 of the following year - to submit expenses incurred during the plan year for reimbursement.
The important thing to note is you must incur the expense during the plan year. As long as you incurred the expense during the plan year, you can submit the claim during the run-out period - January 1 to March 31 following the prior plan year.
Question –
Can I elect to have beneficiaries on my Health Savings Account?
Answer –
Not only can you elect to have beneficiaries on your HSA, you should!
Since a Health Savings Account can rollover year after year and into retirement, you want to treat this like you would any other investment account. Protect your asset and name a beneficiary! In 2025, log into your EBC account and take action!
Question –
Life Event changes mid-year and the impact to Deductibles and Out of Pocket
Answer –
If a life event occurs mid-year, and enrollment changes from an individual plan to a family plan, do the previously paid deductibles reset?
If the policy changes from Individual to Family – the existing Deductible (Ded) and Out of Pocket Max (OOPM) will apply to the family Ded/OOPM going forward.
New For 2025! Lifestyle Spending Account
General Information
Visions will be adding a Lifestyle Spending Account (LSA) to our benefits package, effective 1/1/2025. This change is a direct result of feedback received from the Employee Benefits Survey and supports our strategic framework of financial well-being. It also directly supports our strategic pillars of Talent Management and Digital & Optimization.
What is an LSA?
An LSA is an employer-sponsored benefit that provides funds for employees’ everyday needs. The flexibility of this account allows an employee to spend the benefit on items and services that best match their wants and needs. We have partnered with a new vendor, Forma, to help manage the program.
Who is eligible?
All permanent employees with a FT, PTP, or PT status are eligible to participate in the LSA.
How can employees participate?
Employees will have the option to participate in one of the two following options:
1. All-Inclusive LSA
2. Tuition Reimbursement LSA
The selection is made on an annual basis during open enrollment for the upcoming calendar year (January 1st – December 31st).
LSA Options:
• Option 1: All-Inclusive LSA
- Employees will receive a set dollar amount at the beginning of each quarter (January, April, July, and October).
- The funds allocated to each employee are based on their employee type.
‐ FT = $180 Quarterly
‐ PTP = $135 Quarterly
‐ PT = $90 Quarterly
- The funds have a “use it or lose it” provision within the quarter they were provided.
- If funds were used, a taxable fringe benefit will be applied through payroll monthly.
- If funds are not used, they will not carry over to the next quarter and you will not be taxed.
• Option 2: Tuition Reimbursement LSA
- Employees will receive a set dollar amount at the beginning of the calendar year.
- Funds cannot be accessed until courses have been completed and submitted to Forma for review.
- The funds allocated to each employee are based on their employee type (there is no change to funding of the program from the 2024 year!).
‐ FT = $5,250
‐ PTP = $3,938
‐ PT = $2,625
- The funds have a “use it or lose it” provision based on an annual year.
‐ If funds were used, a taxable fringe benefit may be applied through payroll monthly based on federal and state regulations.
‐ If funds are not used, they will not carryover to the next calendar year.
What Can the LSA be Used for?
• Option #1: All-Inclusive LSA
- You have (3) categories under the LSA.
1. Wellness
2. Caregiving
3. Relief
***Please see 2025 Lifestyle Spending Account (LSA) Program Information document for additional detail regarding eligible expenses***
How Can I Spend My Funds?
Option #1: All-Inclusive LSA
- As an employee, you have (3) options on how to spend your stipend.
1. Forma Store
• The store includes vendors that are automatically considered eligible under our program.
‐ Enjoy up to 30% off from vendors that Forma partners with and it does not require any type of reimbursement!
2. Forma Visa Card
• The Forma Card allows you to choose how you use your benefits, anywhere Visa is accepted.
‐ The card is available as a virtual/digital card or as a physical card.
• You do not have to spend money out of pocket, and many eligible purchases are smartly verified without receipts required.
3. Claim Reimbursement
• If you pay out of pocket for an eligible expense, you can submit a reimbursement claim before the last day the current quarter ends in which you made the purchase.
‐ A receipt is required as supporting documentation.
• If your request for reimbursement is approved, the approved amount will be paid to you via Direct Deposit from Forma.
‐ Please note that you must link your bank account in the Forma portal to receive reimbursements.
Option 2: Tuition Reimbursement LSA
- As an employee, you have (1) option on how to receive your funds.
- 1. Claim Reimbursement
- Once courses have been completed, please submit and include all appropriate documentation per our policy for reimbursement through Forma.
- 1. Claim Reimbursement
‐ Once approved, the amount will be paid to you via Direct Deposit from Forma.
• Please note that you must link your bank account in the Forma portal to receive reimbursements.
FAQ's- LSA
Q - If shopping in the Forma Store, do you have to pay shipping costs?
A – No, there are no additional shipping charges added to items purchased using your LSA in the Forma Store. Enjoy discounted rates on items purchased without the added expense of shipping!
Vision
DID YOU KNOW?
- Eye exams can help detect serious eye and general health conditions sooner: high blood pressure, diabetes, heart disease, high cholesterol
- Babies should receive their first professional eye exam at 6 months
- 80% of learning in the first 12 years comes through the eyes
Visions FCU offers Vision coverage through Davis Vision to help pay for eye exams, prescription glasses and contact lenses. You receive a higher level of benefits when you see a provider in network. Review your coverage details in your Benefit Guide.
To find out if your provider is in-network, please visit the website below.
Resources
Dental
The Visions FCU dental plan provides comprehensive coverage to help you and your family maintain good dental health. Using a provider in the Delta Dental PPO or Premier networks will maximize your savings but you have the flexibility to see the dentist of your choice.
To find out if your provider is in-network, please visit the website below.
Resources
Enrollment Tip!
To find providers in your area, simply go to deltadentalins.com. Go to Find a Dentist at the top of the screen, fill in your zipcode, select Delta Dental PPO, and click “Find a dentist”!
Group Life Insurance
Group Term Life Insurance and AD&D Insurance
Visions cares about your family and your peace of mind. That’s why we maintain a Group Term Life and Accidental Death & Dismemberment policy for all full-time and part-time plus employees.
This life insurance policy would pay your beneficiary up to three times your annual salary – up to a cap of $800,000 – if you were to pass away while employed at Visions. Additionally, the AD&D policy provides an extra layer of protection in the form of a potential cash benefit if a catastrophic accident were to occur while you are employed at Visions. While Visions pays for this coverage during employment, you are free to purchase this coverage for yourself after leaving the company. Note: life insurance payments are a taxable benefit per IRS guidelines.
To designate your beneficiary or beneficiaries, complete the “I want to change my GTL beneficiaries” Life Event in UKG.
Want to know more?
Check out the plan description by searching Group Life on the Intranet.
Colonial Voluntary Benefits
Supplemental insurance is a cash benefit that you can purchase to help pay for costs incurred by a covered incident. In the event of a covered incident, your supplemental insurance policy would pay a cash benefit directly to you, which you could use however you see fit.
We offer six supplemental insurance policies through Colonial Life Insurance Company:
Accident - Provides a cash benefit in the event of an accidental injury.
Cancer - Pays a cash benefit upon initial diagnosis of a covered cancer, with a variety of other benefits payable throughout treatment. This also includes a Health Screening Benefit.
Short-Term Disability Insurance - Depending on your elected coverage, this pays a set amount or percentage of your salary in case you become temporarily disabled (unable to work for a short period of time due to sickness or injury not related to your job). This coverage is over and above what eligible employees are already provided through Visions.
Specified Disease Insurance - Provides a lump-sum benefit that you can use to pay the direct and indirect costs related to a covered disease, such as a heart attack, stroke, end-stage renal failure, major organ failure, and coronary artery disease. Includes a Health Screening Benefit.
Term Life Insurance - Pays a benefit in the event of the death of the insured during a specified term. Allows for spouse and dependent coverage. This coverage is over and above what full-time employees are already provided through Visions.
Hospital Confinement - Also known as Medical Bridge Insurance, this pays a lump-sum benefit for a covered hospital confinement or covered outpatient surgery.
Visions has a designated Colonial representative, Jeff Greenblott, available to help employees in all regions find information on policies, coverage levels, premiums, and enrollment.
Interested in supplemental insurance? Contact: Jeff Greenblott Jeffrey.greenblott@coloniallifesales.com 607.651.9191
Disability Income Insurance
Short-Term Disability Insurance
Depending on your elected coverage, this pays a set amount or percentage of your salary in case you become temporarily disabled (unable to work for a short period of time due to sickness or injury not related to your job). This coverage is over and above what eligible employees are already provided through Visions.
Accident Insurance
Accident
Provides a cash benefit in the event of an accidental injury.
Specified Disease / Cancer
Cancer
Pays a cash benefit upon initial diagnosis of a covered cancer, with a variety of other benefits payable throughout treatment. This also includes a Health Screening Benefit.
Hospital Indemnity
Hospital Confinement
Also known as Medical Bridge Insurance, this pays a lump-sum benefit for a covered hospital confinement or covered outpatient surgery
Critical Illness
Specified Disease Insurance
Provides a lump-sum benefit that you can use to pay the direct and indirect costs related to a covered disease, such as a heart attack, stroke, end-stage renal failure, major organ failure, and coronary artery disease. Includes a Health Screening Benefit.
Term Life Insurance
Term Life Insurance
Pays a benefit in the event of the death of the insured during a specified term. Allows for spouse and dependent coverage. This coverage is over and above what full-time employees are already provided through Visions.
Notices
Additional Resources
Mental Health and Wellbeing
Presentations and Recordings
Here you will find all the video presentation and recordings that are available to you!
Contact Us
If you have any questions, please contact the HR Benefits team via email - HRPayrollBenefits@visionsfcu.org
or phone- Jennifer Gelinger – x10591